MINISTERIAL CHARACTER:
The Bishop is the visible principle and foundation of unity in the particular Church (The Diocese) entrusted to him. In a unique and visible way, he makes Christ's mission present and enduring as Shepherd of the Christian Community. In order to fulfill his mission, the Bishop employs suitable, chosen collaborators (clerics, religious, or lay people). He shares with them the apostolic mission and entrusts various responsibilities to them.
Each position employed in the Diocese of Corpus Christi helps to extend the ministry of the Bishop in particular ways as outlined in the job duties and responsibilities. Therefore, the employee in this position is closely connected to and assists the Bishop in the performance of his ministry and thereby engages in ministry for the church.
JOB DUTIES AND RESPONSIBILITIES:
- As an integral part of your ministry for the Church as carried out in this position, support and uphold the philosophy of Catholic ministry and the mission of the Diocese of Corpus Christi in both your professional and personal life.
- Act as a witness to Gospel values by modeling the teachings of the Catholic Church.
- Continuously grow in your ministry by participating in religious ceremonies, training sessions, and reflection activities as directed
Under the supervision of the Pastor, performs secretarial duties as assigned. Ensures Pastor is informed and consulted on all matters and operations of the Parish on a daily basis.
- Applies appropriate etiquette when answering the telephone and greeting customers and employees ensuring a professional office environment and smooth flow of operations.
- Files all correspondence.
- Notifies Pastor of all sacramental requests.
- Records all sacraments and funerals as required by the church’s laws in appropriate Parish register books.
- Prepares all sacramental certificates and ensures documents are filed accordingly.
- Responsible for funeral mass arrangements and ensures applicable documents are completed by family.
- Maintains office calendar, arranges meetings and schedules appointments for the Pastor.
- Prepares weekly bulletin, general intercessions and announcements in preparation for Mass and maintains Parish calendar.
- Schedules Mass intentions and maintain Mass record book.
- Prepare and send Parish mailings as needed and requested by Pastor.
- Maintains all Parish records by data entry and/or manual maintenance and filing of parishioner records.
- Uses email to retrieve and send communication as assigned by the Pastor.
- Maintains and edits Church website as requested by Pastor.
- Serves as Recording Secretary and takes minutes during Pastoral and Financial Council meetings.
- Coordinates and maintains office supplies to ensure appropriate access and availability for Pastor and employees.
- Assists Pastor with coordination of events and functions. Works on special projects as assigned by Pastor.
- Assist with Diocesan Appeal and fund raising activities.
- Checks mail and pays bills
- Coordinates and helps counting weekly collections and bank deposits
- Other miscellaneous duties as assigned by the Pastor.
Secretary Skills and Qualities:
- Strong secretarial and computer skills
- Working knowledge/ability to learn ParishSOFT preferred.
- Excellent customer service, oral and communication skills in English and Spanish.
- Strong organization skills. Must be able to multi-task, prioritize and work with minimal supervision and meet deadlines.
- Must be able to maintain confidentiality with all parish communications and matters.
- Must be flexible and willing to assist as needed.
Additional Requirements:
Applicant must meet diocesan requirements:
- Submit to an employment and criminal background and drug screening.
- Certified in Safe Environment training provided by the Office for Safe Environment and Child & Family Resources.
- Position requires adherence to diocesan policies and procedures.
Hours:
Part-time: Monday – Thursday/Friday (flexible)
Education:
High School Diploma or Equivalent.
Send Employment Application and Resume to Pastor: [email protected]